First of all, you should start by consulting your school advisor then forming a
prom committee and selecting a prom chairperson. Then answer a few basic questions about your
prom event. Your answers will help you get focused and point you in the right direction. You
should think through these questions at least four to six months before your scheduled
prom date. Divide the responsibilities among the members of your
prom committee. Meet at least once a month to get started and
more frequently as the prom approaches.
- How formal a prom dance do we want?
- Should the
prom be a black-tie affair, a dressy event,
a costume event, or a casual gathering?
- What type of prom theme do we want to center the
prom around?
- How many people do we think will attend the
prom?
How much money do we have to spend on prom?
- Will we host
the prom at our school or another location?
- Do we need to arrange a photographer or entertainment for the
prom?
- How will we publicize the prom?
- Stay organized and prepared with the planning timetable below!
- You can even print out
this list and check off each item as you finish it.
3-4 Months Before Prom Night
Set prom budget
Rent tables and chairs
Arrange for any special help
Make a list of your basic
prom supplies and needs
Send
out prom "Save the Date" announcements
- place prom announcement in the school paper.
2-3 Months Before Prom Night
Plan your prom menu
Select and book a caterer
Purchase
Prom
Supplies, Favors & Decorations
Choose prom music, DJ, or band
Order
prom flowers for decorating.
Determine your prom schedule for activities (photographs, dancing, mingling, food)
- always have a few extra ideas in your bag.
1 Month Before Prom Night
Finalize the headcount, but be flexible that it may change
Purchase beverages
Finalize details with photographer and entertainment
2-3 Weeks Before Prom Night
Confirm all arrangements - location, caterer
Purchase any refreshments your providing.
Give helpers last minute tasks from your list
Decide on table arrangement and floor plan
Arrange
Prom
Supplies, Favors & Decorations
Decide on what you will wear!
1 Day Before Prom Night
Decorate with
Prom
Supplies, Favors & Decorations
Complete prom food preparation and/or pick up ordered food items or flowers
Set tables
Make room for coats and purses
Purchase ice if needed
The Day Of The Prom
Put out any outdoor prom decorations or
Theme Banners
Set out prom food/appetizers
Give last-minute instructions to helpers
Set up the beverage bar
Prepare any last-minute food
Arrange where the photographer will be set-up.
Start the music, light candles, set the mood
Give everyone time to get ready for the event.
Relax and enjoy the prom party!
Prom Tip:
It’s been said
that time is the one thing that stops everything from happening at once. But
there is a way to save time by doing everything at one time!
Decorate
with
Gossamer for a
dramatic effect (big rolls save)
and
Scene Setters are a fast way to change a whole room.
Gossamer
is the perfect decorating tool when it comes to decorating large areas,
accenting tables and chairs, creating curtains, and so much more. Choose
from a huge selection of Patterned Gossamer, Solid Gossamer, Mottled
Gossamer, and more.
